Business trips is one of the top 10 largest controllable and most complex operating costs to manage in growing companies.
Q & A
FREQUENT ASKED QUESTIONS
WORTH READING NOTES
87% of companies in Indonesia have limited to zero visibilities and control over employees’ business trip activities and expenses.
Business trip objectives are very diverse and involve various stakeholders with different interests, requirements, and characteristics.
Many business trip approval process is time-inefficient, paper-intensive, and cumbersome, which kept all key information, data, and insights remain underestimated, scattered, and unutilized.
Companies and their travel-related managers deserve an affordable, relevant, and reliable solution that brings greater visibility and better control to drive cost efficiencies effectively.
Today's rapid changes have created more pressure on all sizes of companies from all industry backgrounds to be more creative, effective, and efficient through technology optimization.
Digital transformation and technology adoption is not an overnight success. It requires continuous investments in the hardware, software, people, and process.
Online booking tools available are designed to reduce dependency on travel consultants and to answer inquiries about flight time schedules, flight seat and hotel room availability, and prices, or to accommodate simple booking needs from corporate clients.
Travel Management Companies (TMCs) deserve an affordable, easy-to-use, and scalable solution that can answer clients' needs and expectations for digitized services, and better manage their service costs and risks while staying competitive and innovative in today's competition.
IN GROWING COMPANIES
Simplified and digitized business trip approval workflow. It is the very first key to control the cost before it happens. It will significantly reduce the time and administrative work required by each stakeholder.
Consolidated pre-to-post trip expenses record. It will significantly reduce the current efforts required by the finance team.
Real-time automated management reports and insights. It will enable greater visibility and transparency on how activities, expenses, behavior, trends, risks, and suppliers are being managed or can be improved.
Improve cost savings on man-hours spent, paper usage, and storage spaces for keeping paper-based files, and by enabling better and faster decision making.
IN LOCAL TRAVEL AGENCIES
Obtain written approval with structured information that acts as a valid and payable order when a purchase of a product or a service is made. It will significantly reduce the service risks on the TMC side.
Fast-track invoice data submission for purchases made by the client and transparency on the payment process. It will improve the efficiency of cash flow management on the TMC side.
Real-time automated management reports and insights. It will improve the efficiency and quality of reporting services. TMC will be able to improve its service values for the clients.
Establish premium quality services with reasonable investment to win in today's competition.
FOR YOUR COMPANY
Planning
Budgeting
Approval
Cash Advance
Reimbursement
Supplier
Invoice
Payment
Refund
Traveler Profile
Travel Policy
Tasks Dashboard
Management Reports
Traveler Tracker
FOR YOUR TMC
Purchase Order
Invoice
Payment
Refund
Client Profile
Traveler Profile
Travel Policy
Tasks Dashboard
Management Reports
Traveler Tracker
TECHNICAL
Prepare a PC or laptop with Google Chrome and make sure to have a stable internet connection for the best experience.
Prepare all relevant and required information for initial setup requirements, such as employee data, frequent business traveler profile, including his/her contact details, cost center/charge code, updated travel policy, plus the list of users and authorized approvers.
NON-TECHNICAL
Obtain top-level management support for the solution adoption and change for good.
TIMELINE
After the service agreement is signed by both parties:
5-7 working days for the initial data collection,
5-7 working days for initial set-up and testing,
1x 60-120 minutes of onsite training for users.
Let us know if you wish to start faster.
Our team is ready to support the needful.
OFFICE HOUR
Monday to Friday from 09.00 am to 17.00 pm JKT time.